Before preparing a requisition, the indentor must verify the PL Number (for stock items), Depot Code, Head of Account, and Consignee Code to ensure correctness.

Non-stock indents above ₹45 lakhs require countersignature by HAG/PHOD (Higher Administrative Grade/Principal Head of Department).

Para 116 of the Indian Railway Stores Code Volume I defines non-stock items.

The user department must maintain an item-wise ledger to record receipts and issues of materials.

All stores transactions are now performed in the Integrated Materials Management System (iMMS).

If stock items are not accounted within 7 days, the system (iMMS) will prevent the generation of the next indent for that user.

After receiving stock items, the user must account for them in their ledger within 7 days.

The cost of imprest items is directly charged to the final revenue head of account, as they are consumed immediately.

Imprest indents are approved by the Senior Supervisor or Supervisor, as per delegation of powers.

For safety items or Proprietary Article (PA) items, finance vetting is required above ₹10 lakhs.

For ordinary non-stock items, finance vetting is mandatory when the indent value exceeds ₹2.5 lakhs.

The first two digits of the SPN represent the main group (e.g., 57 for IT-related items).

SPN (Serial Part Number) is a 12-digit number used to identify non-stock items.

A non-stock indent must include a detailed description, drawing, and specification to ensure correct procurement.

Form S-1313 (Special Indent) typically contains only one item per indent.

Imprest indents (Form S-1830) can contain multiple items in a single indent.

Non-stock items are those required occasionally and not kept in regular stock; they are purchased as and when needed.

Form S-1302 is used for indenting non-stock items (typically for values below Rs.50,000).

S-1313 is the Requisition-cum-Issue Note, also known as Special Indent, used for stock items and custody stores.

Form S-1830 (Imprest Requisition Schedule) is used for drawing Imprest Stores.

Annual requirements (Anticipated Annual Consumption) should be submitted one year in advance to facilitate timely procurement.

There are approximately 215 Stores Depots in Indian Railways.

Indian Railways maintains approximately 1.28 lakh (128,000) stock items across its various depots.

Drawl of stores means the process of requisitioning and obtaining materials from a Stores Depot by user departments.

The procedure for drawl of stores is governed by the Indian Railway Code for Stores Department Vol. II, specifically Chapter XIII, which details the rules for requisition and issue of materials.