Quiz – Indenting – Railway Exams

Carriage & Wagon Theory for LDCE(Mech)

stores indenting

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1. The 'Head of Account' on an indent refers to:

1. Name of the indenting officer

2. Correct budget head under which cost is to be debited; Finance checks fund availability

3. PL number of the item

4. Consignee's depot code

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2. Mandatory information on a non-stock indent includes Drawing Reference because:

1. It helps in fixing the rate

2. It is critical for manufactured components to ensure correct fabrication

3. Drawing is needed for Finance vetting only

4. Drawing reference is optional for all items

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3. Non-stock indent above Rs.10 Crores is processed by:

1. CMM (SAG)

2. Dy.CMM (JAG)

3. PCMM (HAG / PHOD)

4. Railway Board

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4. Non-stock indent up to Rs.10 Crores is processed by:

1. Dy.CMM / Sr.DMM (JAG)

2. CMM (SAG / HOD / PHOD)

3. SMM / DMM (SS)

4. PCMM (HAG)

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5. Non-stock indent up to Rs.1 Crore is processed by:

1. SMM / DMM (SS)

2. AMM / ADMM (JS)

3. Dy.CMM / Sr.DMM (JAG)

4. PCMM (HAG)

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6. Non-stock indent up to Rs.10 lakhs is processed by:

1. AMM / ADMM (JS)

2. SMM / DMM (SS)

3. Dy.CMM / Sr.DMM (JAG)

4. CMM (SAG)

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7. Non-stock indent up to Rs.5 lakhs is processed by which Stores Officer?

1. CMM (SAG)

2. Dy.CMM / Sr.DMM (JAG)

3. AMM / ADMM (JS)

4. PCMM (HAG)

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8. PAC for items above Rs.25 lakhs is issued by:

1. SAG officer

2. CMM

3. PHOD (Principal Head of Department)

4. PCMM

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9. PAC for items up to Rs.25 lakhs is issued by:

1. JAG officer

2. SAG Officer of Indenting Department

3. PHOD

4. CMM

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10. PAC for items up to Rs.15 lakhs is issued by:

1. SS level officer

2. JA Grade / SG Officer of Indenting Department

3. SAG officer

4. PCMM

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11. PAC for items up to Rs.2 lakhs is issued by:

1. JS level officer

2. Indenting Official at SS (Senior Scale) level

3. JAG / SG officer

4. PHOD

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12. PAC for items up to Rs.75,000 is issued by:

1. SS level officer

2. Indenting Official at JS (Junior Scale) level

3. JAG officer

4. SAG officer

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13. Urgency certificate for indents above Rs.10 lakhs must be certified by:

1. JAG officer

2. SAG officer

3. JS officer

4. HAG officer

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14. Urgency certificate for indents below Rs.10 lakhs must be certified by:

1. SS officer

2. JAG officer

3. SAG officer

4. PCMM

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15. Non-stock indent above Rs.45 lakhs is countersigned by:

1. SAG officer

2. JAG officer

3. HAG / PHOD

4. PCMM only

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16. Non-stock indent from Rs.15 lakhs to Rs.45 lakhs is countersigned by:

1. JAG officer

2. SAG / HOD

3. HAG / PHOD

4. JS officer

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17. Non-stock indent from Rs.2 lakhs to Rs.15 lakhs is countersigned by:

1. SS officer

2. SAG / HOD

3. JAG officer

4. PHOD

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18. Non-stock indent from Rs.25,000 to Rs.2 lakhs is countersigned by:

1. JS officer

2. SS (Senior Scale) officer

3. JAG officer

4. HAG officer

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19. Non-stock indent up to Rs.25,000 is countersigned by:

1. SS (Senior Scale) officer

2. JAG officer

3. JS (Junior Scale) officer

4. SAG officer

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20. PAC(c) — Qualified PAC means:

1. No alternative exists in market

2. Alternative products may exist but only this specific brand is acceptable due to interchangeability, safety, performance compatibility, warranty, or validated performance

3. Item is imported only

4. PAC issued by Railway Board directly

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21. PAC(a) — Brand/Absolute PAC means:

1. Alternative products exist but not acceptable

2. Only one firm manufactures/stocks this item; no alternative exists

3. Item is available from multiple vendors but PAC is issued for quality

4. PAC issued for safety reasons only

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22. PAC is required when:

1. The item is available from multiple sources

2. The item can be sourced from ONLY ONE firm or only one firm's product is acceptable

3. The item value is above Rs.10 lakhs

4. The item is of imported origin

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23. PAC stands for:

1. Prior Approval Certificate

2. Proprietary Article Certificate

3. Procurement Authorization Certificate

4. Purchase Acceptance Certificate

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24. Essentiality Certificate is mandatory for:

1. Stock items only

2. All non-stock purchases at Depot/Division level

3. Only items above Rs.10 lakhs

4. Only emergency purchases

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25. How many budgetary quotations must be obtained to support the estimated rate on a non-stock indent?

1. At least one

2. At least two

3. Minimum three

4. Minimum five

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26. Estimated Rate on indent is based on:

1. Current market price only

2. Rate based on Last Purchase Order (LPO) or latest market information (mandatory as per Para 810, Stores Code Ch.8)

3. Vendor's quoted price

4. Budget allocation only

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27. The specification preference order for an indent is:

1. Railway's own spec → IS → IRS/RDSO → BS/ASTM → Sample

2. IS Specification (preferred) → IRS/RDSO → BS/ASTM → Railway's own spec → Sample (last resort)

3. BS/ASTM → IS → IRS → Sample

4. Sample → IS → IRS → Railway's own spec

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28. Over-indenting of non-stock items violates:

1. IRS inspection conditions

2. Canons of Financial Propriety

3. Railway Board safety guidelines

4. RDSO specifications

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29. A Non-Stock Certificate is obtained from:

1. Finance Department

2. The feeding Stores Depot, confirming the item is not available in stock

3. RDSO

4. Railway Board

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30. Planning for non-stock item procurement is the responsibility of:

1. Stores Department

2. Finance Department

3. The indentor (user department)

4. PCMM office directly

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31. Before indenting a non-stock item, the indentor MUST first:

1. Get Finance vetting done

2. Check whether a standard stock item from the Stores Depot can meet the requirement

3. Submit a PAC certificate

4. Contact RDSO for approval

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32. Which of the following factors is considered while forecasting AAC?

1. Vendor's profit margin

2. Exchange rate fluctuations only

3. Forecast of activities, condemnation of rolling stock, new rolling stock acquisition, trend analysis

4. Colour of material only

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33. AAC estimation adjusts for stock-out periods because:

1. Stock-out increases consumption figures artificially

2. Consumption during stock-out is artificially LOW due to non-availability

3. Stock-out periods are excluded by default

4. Stock-out periods increase buffer stock requirement automatically

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34. When depots fix AAC based on past consumption, they consider how many years of data?

1. 1 year

2. 2 years

3. Past 3 years' consumption

4. 5 years

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35. When AAC is fixed based on individual consignee submission, it requires approval from:

1. JAG Officer only

2. SAG Officer with Finance concurrence

3. PCMM directly

4. Divisional Railway Manager

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36. AAC fixation through HOD/JAG Committee requires how many members?

1. Two

2. Five

3. Three

4. Four

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37. AAC stands for:

1. Annual Approved Consumption

2. Anticipated Annual Consumption

3. Approved Annual Cost

4. Adjusted Annual Calculation

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38. Which procurement portals/methods are used after iMMS stock indenting?

1. IREPS only

2. GeM only

3. IREPS, GeM, Cash purchase, Spot purchase

4. Tender only

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39. PCMM's role in iMMS-based stock indenting is to:

1. Receive goods at depot level

2. Scrutinise, modify, consolidate all depot indents and adjust surplus at one depot against shortage at another before raising POs

3. Issue Rejection Advice only

4. Prepare NPQ calculations only

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40. Pending Demand (PD) refers to:

1. POs placed but not yet executed

2. Requisitions received from user departments not fulfilled due to low or nil stock

3. Indents submitted by departments pending Finance vetting

4. Items in transit

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41. Buffer / Safety Stock is maintained to cover:

1. Annual stock losses only

2. Unforeseen fluctuations in lead time or consumption

3. Capital works requirements

4. Depot-to-depot transfers

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42. The ideal Lead Time in iMMS is:

1. 1 to 2 weeks

2. 2 to 6 weeks

3. 4 to 8 weeks

4. 12 to 24 weeks

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43. Lead Time is defined as:

1. Time taken by the vendor to manufacture the item

2. Time elapsed from initiation of purchase action to physical receipt of material

3. Time between indent submission and PO release

4. Transit time of goods only

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44. An 'Uncovered Due' in iMMS is:

1. Stock already in warehouse

2. Quantity for which purchase action has started but PO not yet released

3. Quantity on PO already received

4. Excess stock beyond maximum level

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45. A 'Covered Due' in iMMS is:

1. Quantity for which Purchase Order has been issued but material not yet received

2. Quantity already received and inspected

3. Quantity for which purchase action has started but PO not yet released

4. Material kept in buffer stock

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46. iMMS stands for:

1. Indian Material Management Interface System

2. Integrated Material Management System

3. Internal Material Monitoring System

4. Inventory Management and Monitoring System

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47. PACE stands for:

1. Procurement and Consumption Efficiency

2. Periodic Assessment of Consumption Estimate

3. Procurement Authorization and Compliance Engine

4. Purchase and Clearance Estimation

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48. In the Base Stock Method, recoupment is triggered:

1. At fixed annual dates

2. As soon as one unit is issued, equivalent quantity is immediately recouped

3. When stock falls to zero

4. Every quarter

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49. In the Base Stock Method, the rule is:

1. Physical Stock + Dues = ROL at all times

2. Physical Stock + Dues = Base Stock at all times

3. Stock maintained for 6 months at all times

4. Recoupment done once a year

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50. The Base Stock Method is used for:

1. Fast-moving high-value items

2. Emergency Stores with slow-moving, uncertain demand

3. Non-stock items only

4. Annual estimate procurement

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51. The NPQ formula in the Annual Estimate System is:

1. NPQ = Maximum + Minimum + PD − (Stock + Dues)

2. NPQ = IP Qty + CP Qty + Buffer Stock − (Stock on Hand + Dues)

3. NPQ = AAC × Lead Time

4. NPQ = CP Qty − Stock on Hand

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52. A key advantage of the Annual Estimate System is:

1. Perpetual records not needed

2. Demands of different depots can be combined into one purchase, getting competitive prices

3. No need for AAC estimation

4. No lead time consideration needed

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53. The 'Interim Period' in the Annual Estimate System is:

1. Period after contract ends

2. Interval between dates fixed for sending recoupment to beginning of the contract period

3. Period of transit of goods

4. Buffer stock period

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54. The 'Contract Period' in the Annual Estimate System is generally:

1. 3 months

2. 6 months

3. 12 months

4. 24 months

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55. In the Annual Estimate System, recoupment is done at:

1. Whenever stock touches zero

2. Fixed review dates as per a pre-decided timetable

3. Every quarter without exception

4. Whenever vendor requests

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56. The Annual Estimate System (AES) is also called:

1. Re-Order Level System

2. Base Stock System

3. Periodic Review / Fixed Interval System

4. PACE System

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57. In the Maxima-Minima System, inventory carrying cost and ordering cost are:

1. Maximum

2. Unpredictable

3. Minimum

4. Fixed at 10% of item value

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58. The Maxima-Minima System requires a perpetual record and is primarily used for:

1. General consumable items

2. Non-stock items

3. Emergency/Safety spares where stock-out is critical, and shop-manufactured items

4. Imported items only

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59. The formula for Recoupment Quantity in the Maxima-Minima System is:

1. Q = Maximum − Minimum − Stock

2. Q = Maximum + Minimum + Pending Demand − (Stock + Dues)

3. Q = AAC × Lead Time + Buffer Stock

4. Q = NPQ = IP Qty + CP Qty + Buffer Stock − (Stock + Dues)

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60. The Minimum stock level in the Maxima-Minima System is the quantity sufficient to last through:

1. The contract period

2. The lead time

3. Three months

4. The interim period

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61. In the Maxima-Minima System, the maximum stock for LOW VALUE items covers:

1. 3 months' requirement

2. 6 months' requirement

3. 12 months' requirement

4. 24 months' requirement

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62. In the Maxima-Minima System, the maximum stock for HIGH VALUE items covers:

1. 1 to 2 months' requirement

2. 3 to 6 months' requirement

3. 12 months' requirement

4. 18 months' requirement

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63. In the Maxima-Minima System, recoupment is initiated when:

1. Stock falls to zero

2. Physical Stock + Dues falls to or below the Re-Order Level (ROL)

3. Only at fixed annual dates

4. When pending demands exceed 50 units

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64. The Maxima-Minima System is also known as:

1. Annual Estimate System

2. Base Stock System

3. Re-Order Level (ROL) System / EOQ System

4. PACE System

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65. How many methods of stock indenting are used on Indian Railways?

1. Two

2. Four

3. Three

4. Five

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66. A non-stock indent for the same item can be placed at most:

1. Once a year

2. Twice a year, with an interval of at least 6 months

3. Four times a year

4. Three times a year with no interval restriction

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67. Finance vetting is mandatory for safety items above:

1. Rs.2.5 lakhs

2. Rs.5 lakhs

3. Rs.10 lakhs

4. Rs.25 lakhs

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68. Finance vetting for non-stock indents is mandatory for non-safety items above:

1. Rs.1 lakh

2. Rs.5 lakhs

3. Rs.2.5 lakhs

4. Rs.10 lakhs

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69. What form is used for non-stock indent above Rs.50,000?

1. S-1302

2. S-1302-A

3. S-1313

4. S-764

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70. What form is used for non-stock indent below Rs.50,000?

1. S-1302-A

2. S-1313

3. S-1302

4. S-1830

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71. Non-stock items are currently identified by:

1. 8-digit PL number

2. 12-digit SPN (Serial Part Number)

3. 6-digit budget code

4. IREPS item code

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72. Stock items are identified by a mandatory:

1. 12-digit SPN number

2. 8-digit PL (Price List) number

3. 6-digit code

4. 10-digit code

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73. Non-stock items generally have annual consumption value:

1. Above Rs.1 lakh

2. Below Rs.50,000

3. Above Rs.50,000

4. Above Rs.5 lakhs

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74. The general annual consumption value threshold for stock items is:

1. Annual value ≥ Rs.1,00,000

2. Annual value ≥ Rs.50,000

3. Annual value ≥ Rs.10,000

4. Annual value ≥ Rs.25,000

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75. What is the minimum frequency of demand for a stock item?

1. At least once a year

2. At least 2 to 4 times a year

3. At least 6 times a year

4. At least once in 2 years

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76. Non-stock items are:

1. Items demanded at least 4 times a year

2. Occasionally or one-time requirement items; not stocked; procured only on specific indent

3. Items with 8-digit PL numbers only

4. Items stored permanently in all depots

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77. Stock items are those that are:

1. Procured only for one-time use

2. Regularly required with a predictable demand pattern, kept ready in Stores Depots

3. Available only through GeM portal

4. Items with annual value below Rs.50,000

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78. Which statement best explains why a correct indent is critical?

1. It reduces manpower in the stores department

2. Errors at indenting stage cascade into wrong purchases, delays, excess inventory, and financial irregularities

3. It speeds up the payment process

4. It eliminates the need for inspection

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79. As per Para 701 of Stores Code Volume-1, the agency of the Stores Department will be used for:

1. Only stock items procurement

2. Only non-stock items procurement

3. ALL stores required for use of the railway, whether for stock or immediate consumption on works

4. Emergency procurements only

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80. Indenting is defined as:

1. The process of issuing stores to user departments

2. The formal process by which user departments communicate material requirements to the Stores Department

3. Annual stock verification process

4. Procurement of emergency items only

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